Avanti Group ★ 2.6

Key Responsibility:

1. Procurement Responsibilities

· Receive purchase requests from Shops; source suppliers, compare quotations, and submit proposals to Line Manager for approval (fire protection equipment, furniture, paint, equipment etc.).

· Monitor delivery schedules and ensure goods are delivered on time.

· Compile payment documents, prepare payment requests, and submit them to direct managers for approval; follow up on payment progress with suppliers.

· Draft and review contracts; arrange for signing and company stamping, then hand over contracts to the Accounting Department for filing and follow-up.

2. Administrative Responsibilities

· Monitor and update the supplier list.

· Monitor and update documents/files related to maintenance and servicing activities for Shops.

· Track, inspect, manage, and update tools, equipment, and fixed assets related to maintenance and servicing activities for Shops and Warehouses.

3. Technicial and Maintennace Responsibilities

· Monitor and control maintenance schedules for Shops (air-conditioner cleaning, etc.).

· Receive repair requests from Shops; coordinate with contractors/external suppliers to inspect site conditions and carry out repairs (depending on whether the items are still under warranty).

4. New Project

· Finding location for Shop, office building

· Support with Lease Contract

· Support the construction project team in daily administrative activities

· Prepare, organize, and maintain project documents, contracts and reports

· Arrange meetings, site visits, and prepare meeting minutes

· Monitor material delivery and site documentation

· Follow up on approvals, inspections, and project handover documents

· Ensure all project files are properly updated and archived

5. Other tasks assigned by BOD.

Requirement and skills:

· Degree in Office Administration, Business Administration or related field.

· At least 3 - 5 years experience for similar position.

· Highly organized and detail oriented.

· Strong organizational and multitasking skills

· Good communication and coordination abilities

· Ability to work under pressure and meet deadlines

· Strong analytical and problem-solving skills.

· Good command of English.