• Responsible for managing all purchasing activities for materials and equipment used in landscape construction, design, and garden construction projects.

• Coordinate with project/construction teams to monitor contractor performance, quality and compliance with contractual requirements

• Participate in developing and implementing long-term purchasing strategies and plans, ensuring that projects are supplied with materials, equipment, plants, and landscape decorative items on time and in accordance with required quality standards.

• Select and negotiate with suppliers and contractors providing materials, construction materials, plants, and outdoor equipment.

• Manage and supervise the execution of purchasing contracts, ensuring that all contract terms and conditions are properly complied with.

• Work closely with related departments (Design, Engineering, Construction) to ensure that purchasing activities are effective and meet project requirements.

• Monitor and inspect the quality of materials before delivery and acceptance, ensuring no discrepancies or shortages in quantity or quality.

• Participate in the inspection and quality assessment of plants and ornamental trees at nurseries, ensuring compliance with species, specifications, aesthetic standards, and design requirements.

• Coordinate the resolution of issues related to plant replacement, non-conforming plants, or plant damage/death occurring during transportation or construction.

• Coordinate the control of purchasing costs by project and monitor compliance with approved procurement budgets.

• Analyze and report price fluctuations of materials and plants; propose cost-optimization solutions to the Board of Directors / Department Head.

• Coordinate the development and improvement of purchasing procedures, supplier evaluation, and acceptance/inspection of materials and plants.

• Prepare periodic reports (weekly/monthly/quarterly) on purchasing status, supplier performance, and supply risks.

• Support the Head of Purchasing in managing and operating the Purchasing Department; act on behalf of the Head of Purchasing when formally authorized.

• Participate in guiding, coaching, and evaluating the work performance of purchasing staff.

• Analyze the market, identify new suppliers and new products, and propose cost-effective solutions while ensuring required quality standards.

• Manage, train, and develop the purchasing team, creating a dynamic and efficient working environment.

LEADERSHIP COMPETENCIES:

• Ability to lead and coordinate the team to meet project timelines, quality standards, and cost objectives.

• Provide clear direction, prioritize tasks, and ensure disciplined execution across multiple projects.

• Demonstrates sound judgment in supplier selection, contract decisions, and cost trade-offs.

• Takes ownership of procurement outcomes, including delays, quality issues, and cost variances

• Ability to influence and collaborate with Design, Engineering, Construction, and Finance teams to align procurement activities with project needs.

• Confident in managing expectations and resolving conflicts professionally.

• Leads supplier and contractor relationships with authority and fairness, setting clear performance expectations.

• Addresses non-performance decisively while maintaining long-term partnerships.

• Capable of guiding, coaching, and evaluating purchasing staff, ensuring skill development and adherence to procedures.

• Encourages accountability, learning, and continuous improvement within the team.

• Leads the implementation and enforcement of procurement policies, procedures, and controls.

• Acts as a role model for compliance, integrity, and professional standards.

• Able to stabilize situations and drive solutions without escalating unnecessary risk.

• Minimum 7 years experience in purchasing & procurement in construction. Those with landscaping experience or garden design & construction is an added advantage

• College or University degree in Logistics & Supply Chain Management, Economics / Construction Economics, Commerce, Business Administration, Finance-Accounting (with understanding of costs and payments), Construction / Engineering, or related fields.

• Strong negotiation and communication skills, with the ability to work with partners, suppliers, and internal departments.

• Solid knowledge of landscape construction materials, plants, and outdoor equipment.

• Problem-solving, analytical, and decision-making skills, with the ability to make quick and accurate decisions.

• Proficient in office software, purchasing management tools, and ERP systems (if applicable).

• Ability to work under pressure and manage time and workload effectively.

• Ability to write and communicate in English at a basic working level.

• High integrity, disciplined, proactive, and responsible.

• Dynamic, careful, passionate, and eager to improve.

• Positive working attitude

• Willing to work under pressure