Vietsol - Pioneering Excellence

1. Sales Operation Support

• Support scheduling meetings, including preparing meeting agenda & materials.
• Take Minutes of Meeting (MoM) and follow up on action items.
• Support tracking PO status after proposal/commercial offer acceptance.
• Assist in preparing basic commercial documents and supporting materials during contract signing and project implementation.

2. Task Follow-up & Coordination

• Assist in tracking to-do lists and sales activities.
• Support updating deal progress based on input from Account Manager.
• Follow up with internal teams (Sales – HR – Delivery) to ensure assigned tasks are completed.
• Support coordination between Japan-side activities and Vietnam teams.

3. Resource & Candidate Coordination

• Support HR in collecting and organizing engineers’ CVs based on client requirements.
• Assist in mapping candidate information to job descriptions (under guidance).
• Support interview scheduling, feedback collection, and onboarding coordination.
• Update candidate pipeline tracking files.

4. Sales Material Preparation

• Support preparing and updating PowerPoint slides in Japanese.
• Assist in preparing:

o company introduction materials

o client meeting materials

o proposal supporting slides

• Organize and maintain sales materials and templates.

5. Document & Translation Support

• Translate documents Japanese ↔ English/Vietnamese (emails, slides, basic documents).
• Proofread Japanese content before sending to clients (under review of senior members).

6. Research & Lead List Support

• Research potential Japanese companies and partners based on given criteria.
• Support building and updating lead lists.
• Collect information about industry events, exhibitions, and trade shows.

7. Sales Tools & Document Management

• Maintain shared folders and document repositories.
• Update sales tracking files (Excel/CRM) based on instructions.
• Organize meeting notes and sales documents

Japanese: JLPT N2 or above

English: Good working level

Other requirements:

• Good organization and documentation skills
• Comfortable using PowerPoint / Excel
• Responsible and proactive in following up tasks

Preferred:

• Interest in Japan market business
• Experience with Japanese communication or translation
• Background in Automotive