1. Accounting & Financial Management

• Transaction Recording: Verify and record accounting transactions in a timely and accurate manner to ensure precise financial data.
• Invoicing & Revenue: Issue sales, adjusted, and VAT invoices from the MISA system; reconcile daily store sales between MISA and AP21 to ensure accurate accounting records.
• Cash & Banking: Perform daily bank & VNPAY reconciliations.
• Reporting & Closing: Prepare monthly accounting reports, support month-end closing activities, and properly maintain all accounting documents and records.

2. Tax Compliance & Auditing

• External Coordination: Coordinate smoothly with external accounting/tax service providers and auditors during annual audits or tax reviews.

3. Payment Processing & Expense Control

• Vendor & Agent Payments: Prepare payment vouchers and process payments to local vendors, overseas agents, and utility service providers.
• Expense Reconciliation: Consolidate and perform line-by-line reconciliation for monthly corporate expenses (e.g., Grab, DHL) against supplier statements before proceeding with payments.
• Approval Workflows: Prepare payment requisition forms for office/store supplies (cleaning, pest control, security, electricity, etc.), and rigorously follow up on payment schedules.

4. Procurement, IT & Asset Management

• Office & Store Supplies: Handle stationary controls (ordering, receipt tracking, and budget discipline) and manage store/back-office internet contracts (renewals, transfers, or terminations).
• IT Support Liaison: Receive fixing/purchase requests, collaborate with supplier for quotations, and manage the corresponding payment documentation.
• Fixed Asset Management: Maintain and update the office’s fixed asset registry, collaborate with the audit/treasury team for stock counts, and prepare write-off/transfer forms for disposals.

5. Administrative Systems & Ad-hoc Duties

• Portal Administration: Manage the VNPay admin account, executing portal updates for new registrations, information changes, and generating operational reports.

Perform other duties as assigned by the Line Manager.

• Education & Experience: Bachelor’s degree in Accounting, Finance, or a related field with proven experience balancing both accounting duties and office administration.
• 2-3 years experience on administrative or accounting support.
• Systems Knowledge: Strong proficiency in accounting software
• Skills: High attention to detail, exceptional organizational skills, and a proactive attitude toward tracking strict deadlines.
• Communication: Good interpersonal and communication skills to collaborate effectively with cross-border teams and external authorities/auditors.