RGF HR Agent Vietnam Co., LTD

RGF's Client - a Japanese real estate company - is looking for a Senior Executive to manage building operations through project coordination, budget oversight, purchasing processes, and system implementation to ensure efficient real estate management across multiple development projects.

• Working Location: Cau Giay Ward, Ha Noi City
• Monthly Salary: 30M - 40M VND
• Job Responsibilities:

1. Project Coordination & Reporting

• Collect information from building management offices, property management companies, site staff and related teams, then consolidate it into timely and complete reports for management in English, Japanese and Vietnamese.
• Follow up on management decisions through to execution and completion.
• Support the Operation Manager and Technical Manager in preparing and presenting proposals to obtain management approval.
• Support cross-property management and follow up on key issues.

2. Budget Management

• Consolidate CAPEX, OPEX and monthly forecast data from building management offices, operations and technical teams, and report to management.
• Monitor OPEX and CAPEX to keep expenditures accurate, sufficient and within the budget set at the beginning of the year.
• Ensure timely submission of the monthly forecast so management stays informed of budget usage.
• Coordinate with team members and other teams to prepare the yearly OPEX and CAPEX budgets for each project.

3. Purchasing Management

• Execute the full purchasing cycle (procurement, tendering, contract signing and payment), ensuring compliance with company and project regulations while meeting day-to-day operational needs in cooperation with other purchasing staff.

4. System Implementation & Vendor Coordination

• Coordinate with the software development vendor to define requirements, verify business processes, and carry out user acceptance testing (UAT), ensuring that the SAP, workflow, BM and tenant interface modules are built correctly.

• Necessary Skill / Experience:
  • Education Background: University graduate
  • Language Skill:
    • English - Business Level (Fluent in English all 4 skills, familiar with English used in contracts and other formal documents)
    • Japanese - Business Level (N2 or above)
  • 3-5 years (building/operations management, operational finance/accounting, purchasing/project administration)
  • Proficient in using Microsoft Office such as Word, Excel, PowerPoint
• Preferable Skill/ Experience:
  • Having IELTS 7.5 or TOEIC 900+ certification is an advantage

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