Hoiana Resort & Golf ★ 3.5

SCOPE OF WORK

The Administrative Assistant will provide administrative and clerical support to EAM and the team. The ability to multi-task while maintaining complex schedules and managing administrative support is essential in this position.

KEYRESPONSIBILITIES AND ACCOUNTABILITIESAdministration

• Assists to ensure that F&B operation activities are aligned with the respective corporate strategy, and that the hotel actions have been implemented where appropriate.

• Assists in the preparation and updates of individual departmental operations manuals.

• Conducts regular communications meetings and ensures that departmental briefings and meetings are effective and conducted as necessary.

• Provide general administrative and clerical support.

• Maintain electronic and hard copy filing system.

• Perform data entry and scan documents.

• Schedule meetings and appointments.

• Prepare meeting agenda and send out to participants.

• Take notes and minutes in meeting.

• Be a point of contact for a range of staff and external stakeholders

• Other related duties requested by supervisor.

• Payment claims & manual PRs

• Check/verify all requests before approval

• Ordering & Supplies : Stationery, water, collaterals, and other F&B orders

• HR & Staffing: Manning list, O-chart, recruitment plan

• Admin & Support: Update files, IT requests, HR announcements & Support outlets & follow assigned tasks

• Professional and multicultural working environment
• Good and competitive HR benefits (Additional insurance, staff housing, daily shuttle bus Danang - Hoiana, duty meal, ...)
• Big-scale project in central Vietnam
• Career Development Opportunity

REQUIREMENTS

• The ability to manage multiple tasks and achieve deadlines under pressure.
• The ability to work with confidential documents.
• Ability to prioritize tasks and strong problem-solving skills
• Independent, positive attitude, willing to learn, resourceful and attention to detail.
• Certificate in Business Administration
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, VISIO), Email, Internet.
• Requires strong communication skills, both verbal and written in English and Vietnamese is a must