Four Points by Sheraton

The Accounts Payable Trainee supports the Finance Department in day to day payables operations to ensure that vendor invoices are processed accurately, on time, and in line with hotel policies, taking advantage of eligible discounts and maintaining complete, auditable records. The role provides hands on learning across invoice matching, data entry to the accounting system, document control, reconciliations, and payment preparation, while upholding the hotel’s service culture and confidentiality standards.

CORE WORK ACTIVITIES

1) Invoice Intake, Matching & Coding

• Assist with collecting supplier documentation for processing, matching invoices and delivery notes to authorized purchase orders and goods receipt records.

• Check basic invoice details (supplier name, tax/VAT information, invoice date/number, currency, amounts, PO number) and flag discrepancies to the AP team.

• Support daily recording of invoices and inter departmental transfers (e.g., food, general) as instructed.

• Help post credit notes correctly to ensure supplier statement reconciliation.

2) System Entry & Document Control

• Enter approved invoice data into the hotel’s accounting system (e.g., SUN/system in use) under supervision; ensure correct expense coding, tax codes, and due dates.

• Maintain an effective filing system: unpaid invoices by supplier code; paid invoices by month, retaining records for audit and tax purposes per policy.

• Stamp “PAID” on invoices post payment and update check/transfer references and the cheque issue log (if applicable).

3) Payments & Remittances Support

• Assist in preparing payment runs per schedule (weekly/monthly), including compiling the remittance advice package for review and approvals.

• Print payment listings and verify inclusion of all due and approved invoices; help ensure invoices posted are paid in the following month per AP cycle.

• Help follow up open items with suppliers (e.g., missing invoices, credit notes) in a professional and courteous manner.

4) Reconciliations & Month End Support

• Assist in supplier statement reconciliations and follow up on discrepancies with vendors and internal departments.

• Support month end close activities: preparing basic AP aging extracts, compiling supporting documents, and assisting with journal entries as directed.

• Help prepare designated account reconciliations under guidance from the AP Section Head.

5) Tax & Compliance (Foundational Exposure)

• Assist with input VAT/tax data preparation and filing support as trained; ensure invoice tax details align with statutory requirements.

• Follow hotel policies and procedures, protect company assets and information, and maintain confidentiality of proprietary materials.

6) Vendor & Internal Stakeholder Communication

• Respond to reasonable supplier requests (e.g., payment status, remittance details) politely and promptly; escalate issues appropriately.

• Coordinate with Purchasing, Receiving, and User Departments to resolve invoice/PO/GR mismatches and to validate services completed.

7) Safety, Grooming & Professional Conduct

• Adhere to workplace health & safety standards and complete required safety training.

• Ensure uniform and personal appearance are clean, hygienic, and professional; demonstrate the hotel’s service culture at all times.

• Perform other reasonable duties as requested by supervisors or hotel management.

• Receive professional training
• Free duty meals, uniform and parking
• Long term career opportunity
• Professional working environment
• Monthly allowance: 1,000,000 VND

• We do not require experience
• We require at least 3 month-internship full time
• Good command of English

Please submit your resume in Hoteljob or directly submit at 88 Dong Khoi, Ben Nghe Ward, District 1, HCMC

Ứng viên vui lòng nộp hồ sơ tại Hoteljob hoặc có thể nộp trực tiếp tại Cổng số 88 Đồng Khởi, P. Bến Nghé, Quận 1, Thành phố Hồ Chí Minh.

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!!! Lưu ý - Tất cả các Khách sạn thuộc Tập đoàn Marriott International nói chung và Khách sạn Sheraton Saigon nói riêng không yêu cầu ứng viên đóng bất kỳ lệ phí nào trong quá trình Tuyển dụng.

Dear applicants,

Thank you for your interest to apply at Marriott hotels. Be kindly noted that, at Marriott Hotels, we never request our applicants to transfer money into any accounts for charity or other purposes as part of requirements during the recruitment/selection process. Tests, if any, will be sent to candidates and taken by candidates via our official career website: Marriott International Careers | Find Job & Career Opportunities.

Please do let us know should you receive any suspicious requests/communication.

Kính gửi các ứng viên,

Cảm ơn bạn đã quan tâm ứng tuyển tại các khách sạn Marriott. Xin lưu ý rằng, tại các Khách sạn Marriott, chúng tôi không bao giờ yêu cầu ứng viên chuyển tiền vào bất kỳ tài khoản nào để làm từ thiện hoặc phục vụ cho các mục đích khác như một phần yêu cầu trong quá trình tuyển dụng/tuyển chọn. Bài kiểm tra, nếu có, sẽ được gửi cho ứng viên và sẽ thực hiện thông qua trang web nghề nghiệp chính thức của chúng tôi: Marriott International Careers | Tìm cơ hội việc làm và nghề nghiệp.

Vui lòng cho chúng tôi biết nếu bạn nhận được bất kỳ yêu cầu/thông tin liên lạc đáng ngờ nào.

Recruitment Team – Sheraton Saigon Hotel & Towers