Fleming

Job Objective

Manage purchasing activities for local and overseas materials to ensure timely delivery, required quality, competitive pricing, and smooth operations through effective supplier management and cross-functional coordination.

1. Purchasing Operations

• Receive purchase requisitions from MC team and other departments such as Production, Merchandising, Warehouse, and Maintenance.
• Prepare purchase orders for overseas and local materials.
• Obtain approval signatures for purchase orders.
• Follow up on goods receipt to ensure on-time delivery, correct quantity, and required quality.
• Ensure delivery schedules and product quality meet the requirements of MC, Planning, and other departments.
• Complete payment procedures at the end of each month.

2. Supplier Management & Negotiation

• Source and negotiate with suppliers to achieve cost-saving targets and budget optimization.
• Update and negotiate prices regularly to achieve monthly cost reduction targets.
• Check, update, and provide timely feedback to suppliers regarding product quality issues.
• Monitor supplier performance and conduct quality and delivery evaluations.
• Periodically evaluate suppliers and report the results to management.

3. Order & Material Follow-up

• Track sample orders for the Merchandising team to ensure timely delivery.
• Update and report material status upon request from the Planning and Merchandising teams.
• Proactively and promptly resolve issues related to received goods to avoid interruptions to operational plans.

4. Reporting & Documentation

• Prepare monthly purchasing reports and highlight any abnormalities if necessary.
• Update prices for each order and report to the Costing team and Finance department monthly.
• Review declared contracts at the end of the month and submit them to the Shipping department.

Experience & Knowledge

• Bachelor’s degree in Business Administration, Accounting, or related fields.
• Minimum 5 years of experience in purchasing and sourcing for manufacturing companies.
• Knowledge and experience in imported goods and overseas purchasing.

Skills

• Strong analytical and problem-solving skills.
• Good interpersonal and communication skills.
• Proficient in MS Office and ERP systems.
• Fluent in English

Personal Attributes

• Highly responsible, proactive, and able to work under high pressure.