Otsuka Nutraceutical ( Otsuka Thang ) ★ 4.0

I. JOB PURPOSE

To synchronize material supply with production demands by converting sales forecasts into actionable material plans, managing strategic procurement, and ensuring strict adherence to quality and financial standards- under guidance and mentorship from Manager.

II. MAIN DUTIES

1. Material Planning & Inventory Management

- Receive sales forecasts of Finish Goods to generate long-term material planning forecasts.

- Calculate material requirements based on the official production’s plan, current inventory levels, supplier lead times, and vendor supply capacity.

- Generate Purchasing Requisition on system

- Adjust delivery schedules (daily/weekly/monthly) based on production’s line shifts, delays, quality issues or high inventory levels.

- Coordinate transitions between old and new packaging designs and monitor expiration dates to minimize waste.

- Manage the rotation of outer box pallets between vendors and the logistics team to ensure a continuous supply include over-see the stock of LN2 on Anova system and call for re-filling.

2. Procurement & Strategic Sourcing

- Build and maintain strong relationships with vendors.

- Drive cost-saving initiatives through aggressive price negotiations and sourcing alternative suppliers.

- Manage purchase orders (POs), contract renewals, and vendor performance evaluations.

- Monitor market trends to anticipate price fluctuations in raw materials.

- Execute purchase orders (POs) and monitor fulfillment to ensure 100% material availability.

3. Financial & Cost Management

- Oversee the full Procure-to-Pay cycle, ensuring accurate 3-way matching (PO, Delivery Note, Invoice) and other documents is accurate and enough before passing to the Finance team.

- Negotiate favorable credit terms and manage payment schedules with the Finance team.

- Drive cost-saving initiatives through price negotiations, volume discounts, and sourcing alternatives.

- Lead the resolution of financial discrepancies with vendors, including credit notes for rejected materials or short shipments.

4. ISO, HACCP & Quality Compliance

- Maintain ISO/HACCP-related records and documents for audit readiness (all categories).

- Conduct regular supplier audits and performance evaluations to verify compliance with food safety and quality standards.

- Partner with QC/QA to resolve material non-conformance and process supplier claims.

5. Managerial & Supervisory Scope

- Supervise and mentor one junior staff, oversee daily tasks and provide performance feedback.

- Ensure the staff member maintains accurate data entry and timely purchase order (PO) processing.

- Lead internal initiatives to streamline procurement and planning workflows.

6. Others

- Other tasks as assigned by Manager

III. WORK RELATIONSHIP

1. Internal

- Manufacturing: Align material arrivals with the daily weekly/monthly production’s schedule and manage line delays.

- Technical: Coordinate trials for new raw materials or packaging design changes.

- QC/QA: Collaborate on material specifications, non-conformance reports, and ISO/HACCP compliance.

- Finance: Resolve payment discrepancies, negotiate credit terms.

- Logistics: Manage warehouse space constraints and the physical rotation of returnable pallets/boxes and delivery schedule…

2. External

- Vendor or Supplier of RMPM and audit ‘partners