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I. JOB PURPOSE
To synchronize material supply with production demands by converting sales forecasts into actionable material plans, managing strategic procurement, and ensuring strict adherence to quality and financial standards- under guidance and mentorship from Manager.
II. MAIN DUTIES
1. Material Planning & Inventory Management
- Receive sales forecasts of Finish Goods to generate long-term material planning forecasts.
- Calculate material requirements based on the official production’s plan, current inventory levels, supplier lead times, and vendor supply capacity.
- Generate Purchasing Requisition on system
- Adjust delivery schedules (daily/weekly/monthly) based on production’s line shifts, delays, quality issues or high inventory levels.
- Coordinate transitions between old and new packaging designs and monitor expiration dates to minimize waste.
- Manage the rotation of outer box pallets between vendors and the logistics team to ensure a continuous supply include over-see the stock of LN2 on Anova system and call for re-filling.
2. Procurement & Strategic Sourcing
- Build and maintain strong relationships with vendors.
- Drive cost-saving initiatives through aggressive price negotiations and sourcing alternative suppliers.
- Manage purchase orders (POs), contract renewals, and vendor performance evaluations.
- Monitor market trends to anticipate price fluctuations in raw materials.
- Execute purchase orders (POs) and monitor fulfillment to ensure 100% material availability.
3. Financial & Cost Management
- Oversee the full Procure-to-Pay cycle, ensuring accurate 3-way matching (PO, Delivery Note, Invoice) and other documents is accurate and enough before passing to the Finance team.
- Negotiate favorable credit terms and manage payment schedules with the Finance team.
- Drive cost-saving initiatives through price negotiations, volume discounts, and sourcing alternatives.
- Lead the resolution of financial discrepancies with vendors, including credit notes for rejected materials or short shipments.
4. ISO, HACCP & Quality Compliance
- Maintain ISO/HACCP-related records and documents for audit readiness (all categories).
- Conduct regular supplier audits and performance evaluations to verify compliance with food safety and quality standards.
- Partner with QC/QA to resolve material non-conformance and process supplier claims.
5. Managerial & Supervisory Scope
- Supervise and mentor one junior staff, oversee daily tasks and provide performance feedback.
- Ensure the staff member maintains accurate data entry and timely purchase order (PO) processing.
- Lead internal initiatives to streamline procurement and planning workflows.
6. Others
- Other tasks as assigned by Manager
III. WORK RELATIONSHIP
1. Internal
- Manufacturing: Align material arrivals with the daily weekly/monthly production’s schedule and manage line delays.
- Technical: Coordinate trials for new raw materials or packaging design changes.
- QC/QA: Collaborate on material specifications, non-conformance reports, and ISO/HACCP compliance.
- Finance: Resolve payment discrepancies, negotiate credit terms.
- Logistics: Manage warehouse space constraints and the physical rotation of returnable pallets/boxes and delivery schedule…
2. External
- Vendor or Supplier of RMPM and audit ‘partners
