Iconic Co.,Ltd

Summary: Under the supervision of the Assistant Manager, process cash payments and related tasks.

• Receive and process daily payment requests from departments, including PDF invoices and e-invoices; verify and review supporting documents carefully, prepare payment requests, and execute payments via the banking system.
• Support proper documentation filing and archiving (soft copies such as PDF, XML; hard copies, etc.) in accordance with accounting policies and internal requirements (if any).
• Print and maintain hard-copy documents for monthly closing purposes.
• Prepare and manage payment schedules in coordination with management.
• Register new bank payment templates with approval from headquarters (if applicable).
• Manage treasury operations, including cash flow planning, forecasting, and liquidity management; monitor weekly account balances and prepare monthly USD to VND transfer entries.
• Implement and continuously improve cash management systems to optimize efficiency.
• Prepare monthly expense reports and bank-related corporate reports.
• Liaise with banks and arrange corporate bank cards for newly hired expatriate employees.
• Work closely with banks on accounting-related matters; ensure compliance with banking regulations and manage short-term deposits.
• Support the collection of documents related to Personal Income Tax (PIT) on a monthly basis.
• Prepare and deliver ad-hoc reports/information as requested by senior management (if any).
• Assist with internal and external audits by providing required information during audit processes.
• Proactively stay updated on current tax regulations, communicate updates to relevant team members, and ensure timely implementation.
• Maintain effective communication with other departments to gather sufficient accounting information and build strong working relationships across the organization, including management and functional teams.
• Perform other related duties as assigned.
• Support the implementation of the expense reimbursement system upon onboarding.

• Strong knowledge of finance, legal frameworks, and regulations related to payment functions.
• Strong analytical skills with high attention to detail and problem-solving ability.
• Excellent time management skills with the ability to meet deadlines.
• Ability to prioritize tasks effectively and delegate when necessary.
• Good communication skills with the ability to collaborate across departments.
• Proficient in Microsoft Office (especially Excel) and accounting software.
• Good command of English (listening, speaking, reading, and writing).
• Minimum of 3 years of experience in payment or cash management functions.
• Experience working in foreign companies (including Japanese companies) is preferred.
• Hands-on experience in payment operations.
• Eagerness to learn and willingness to take on challenges for career development.