Công Ty TNHH Aloha Consulting Group

Established in 2021, Aloha Consulting Group (ACG) is a leading executive search firm in Hanoi and Ho Chi Minh City, serving 200+ corporate clients across Banking & Technology, Consumer & Retail, Healthcare, Energy, Industry & Manufacturing.

The role: We seek a versatile Admin & HR Executive to support our Hanoi operations, combining HR operations, business administration, and marketing coordination in a dynamic, fast-paced environment.

Human Resources

• Screen CVs, conduct call screenings, and coordinate interviews for internal hiring.
• Manage end-to-end onboarding and offboarding for employees & interns (facilities, accounts, training).
• Organize quarterly team events (summary meetings, parties, rewards) and coordinate training sessions.
• Maintain HR documentations & policies

Business Operations

• Create/paraphrase JDs, support to post job listings on Zoho Recruit, Linkedin and other career sites.
• Maintain candidate database in Zoho Recruit; support recruitment consultants with sourcing on request.
• Process invoices end-to-end (proforma, draft, final) and handle payment documentation.
• Format CVs and prepare weekly/monthly activity and performance reports.
• Process expense reimbursements. Handle contract documentation

Administration

• Manage company documents, vendor relationships (facilities, bookings, payments), and asset tracking.
• Handle courier services for contracts and documents.

Marketing Support

• Oversee weekly social media content and jobs summary newsletter, coordinating with interns & team

Requirements

• Bachelor's degree in HR, Business Administration, or related field. Strong English proficiency
• 2-5+ years admin, HR, operations experience, preferably in recruitment/consulting/services
• Experience with various HR/CRM systems (Google Workspace, Zoho suite, Linkedin). Familiar with AI tools (Chatgpt, Claude…) is a plu
• Exceptional organizational skills, multitasking ability, and attention to detai
• Proactive problem-solver comfortable in fast-paced environments

Benefits

• Competitive salary & benefits
• Professional growth opportunities
• Collaborative, supportive team culture

Location: 3 Chau Long, Ba Dinh, Hanoi | Hours: Full-time, Mon-Fri | Reports to: Managing Partner & CEO