Perfetti Van Melle ★ 3.4

1. BASIC PURPOSE OF THE POSITION:
Admin Executive is a skilled professional who provides administrative support to the Management Team & Employees. Handle various tasks, such as managing schedules, handling correspondence, organizing meetings, and maintaining records, ensuring smooth operations and effective communication within the organization.

2. KEY ACCOUNTABILITIES / JOB DESCRIPTION:
• Ensure MT’s office is convenience.
• Provide secretarial services to MT members (including interpretation, translation, typing, Scan, photocopy, meeting arrangements, notarized copy, order Name card, welcome drink for guest of Director).
• Assist Management team in welcoming the visitors and organizing various events and meetings.
• Take care of Company guests’ business travels and MT regarding hotel bookings, visa application, purchase of air tickets, book restaurant and meeting room.
• Visa application related to MT’s business trip/personal trip.
• Assist MT to do the insurance claim/ Make an appointment with hospital.
• Collect bills/receipts and do the expense claim report for MT every month (Corporate card, Utilities, personal card/cash).
• Strictly keep MT's personal information/documents carefully.
• Make / renew work permit, visa/ residence cards, driving license, taxi cards for expats.
• Directly submit applications for Visa, Temporary residence card, Work permit at the Immigration Department, Binh Duong Industrial Zone Authority, Department of Labor upon request.
• Support expat to follow up lease contract, rental fee, House removal…
• In charge in taxi cost, air ticket, local & overseas courier, transportation, hotel, house rental fee of expats, MobiFone fee, Long Hai service in Vincom.
• Process payments to suppliers and handle suppliers’ inquiries for any payment related matters
• Collect the approval documents from MT and send to related departments.
• Maintain, updated laws and regulations regarding to Work permit, Visa requirements, entry conditions.
• Maintain strong relationships with vendors and keep data in order to get the best option on services.
• Prepare documents requirement and submit to Accountant for creating Vendor code.
• Perform other job-related Line Manager’s assignments.