Galaxy Holdings ★ 4.5

Position Overview

The Executive Assistant to the Board of Directors provides high-level administrative, coordination, and strategic support to the Board, ensuring smooth governance operations, effective communication, and confidentiality. This role serves as a trusted partner to the Board and senior leadership, enabling informed decision-making and efficient execution of board-related activities. Key Responsibilities

A. Board & Governance Support

• Organize and coordinate all Board of Directors’ meetings, including Board Meetings, Committee Meetings, and Extraordinary Meetings
• Prepare meeting agendas, board packs, presentations, resolutions, and supporting documents
• Take accurate minutes of meetings, track decisions, and follow up on action items
• Ensure compliance with corporate governance requirements, internal policies, and relevant regulations
• Maintain and manage official Board records, resolutions, and governance documentation

B. Executive & Stakeholder Coordination

• Act as the primary point of contact between Board members, Executive Management, and internal/external stakeholders
• Coordinate communication between Board and senior leadership across functions
• Manage Board members’ schedules, travel arrangements, and logistics
• Support Chairman / Board Members in daily administrative and coordination tasks

C. Strategic & Analytical Support

• Assist in preparing reports, business updates, performance dashboards, and executive summaries for board review
• Conduct basic research, analysis, and benchmarking as requested by the Board
• Support strategic initiatives and special projects assigned by the Board or Chairman

D. Confidentiality & Professional Standards

• Handle highly sensitive and confidential information with absolute integrity and discretion
• Uphold professionalism in all communications, both internally and externally
• Represent the Board Office with credibility, maturity, and business acumen

E. Other Responsibilities

• Support corporate events, investor meetings, or governance-related activities when required
• Perform ad-hoc tasks as assigned by the Board of Directors

Education & Experience

• Bachelor’s degree in Business Administration, Law, Finance, Management, or related fields
• Minimum 5–8 years of experience as Executive Assistant, Board Secretary, EA to C-level, or similar roles
• Prior exposure to Board-level operations or corporate governance is a strong advantage

Skills & Competencies

• Strong organizational, planning, and time-management skills
• Excellent written and verbal communication skills (Vietnamese & English)
• Ability to work with senior executives and Board members confidently
• High level of attention to detail and accuracy
• Strong problem-solving and critical-thinking skills
• Proficient in MS Office / Google Suite; experience with board portals or governance systems is a plus

Personal Attributes

• High integrity and discretion
• Professional, mature, and calm under pressure
• Proactive, flexible, and able to manage multiple priorities
• Strong sense of ownership and accountability