AIRR LABS ★ 4.0

JOB PURPOSE

Manage all general accounting functions for an e-commerce business, including bookkeeping, tax filing and compliance, and account balance reconciliation — ensuring financial data is accurate, timely, and fully compliant with applicable laws and regulations.

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KEY RESPONSIBILITIES

Bookkeeping & Transaction Recording

• Record all transactions accurately and completely: sales revenue across e-commerce platforms (Shopee, Lazada, TikTok Shop, Brand.com.), operating expenses, advertising spend, platform commissions, shipping fees, discounts, and product returns.

• Track and maintain accounts receivable from each e-commerce platform; reconcile against settlement reports provided by each marketplace.

• Record inventory movements (inbound, outbound, on hand) using the appropriate costing method; reconcile book inventory.

• Track and record marketing expenses, promotions, vouchers, and flash-sale costs, ensuring proper allocation to the correct accounting period.

• Maintain organized and complete source documents and support records in accordance with company policy and regulatory requirements.

Tax Filing & Regulatory Compliance

• Prepare and submit VAT, WHT, CIT… within statutory deadlines.

• Monitor and reconcile input and output invoices; manage electronic invoicing systems.

• Stay current on tax policy changes relevant to e-commerce operations (e.g., foreign contractors withholding tax, marketplace regulations, import/export duties where applicable).

• Liaise directly with tax authorities during audits, inspections, or inquiries.

• Ensure full compliance with invoice regulations for B2C transactions conducted through e-commerce platforms.

Balance Reconciliation & Reporting

• Perform monthly/quarterly reconciliation of all general ledger accounts: cash, bank deposits, accounts receivable, accounts payable, inventory, advances, and prepaid expenses.

• Reconcile outstanding balances with each e-commerce platform, third-party logistics providers (3PLs), and suppliers; investigate and resolve discrepancies.

• Prepare trial balances and verify the reasonableness and consistency of account relationships before finalizing financial statements.

• Prepare monthly, quarterly, and annual financial statements (Balance Sheet, Income Statement, Cash Flow Statement, and Notes to Financial Statements).

• Perform other tasks assigned by the line manager.

QUALIFICATIONS & REQUIREMENTS

Education & Experience

• Bachelor’s degree in accounting, Finance, or Auditing.

• Minimum 3 years of experience in general accounting, retail, or FDI companies.

• Solid knowledge of Vietnamese Accounting Standards (VAS), Tax Law, and the Accounting Law (or equivalent local GAAP if applicable).

• Hands-on experience working directly with tax authorities and handling tax finalization.

Technical Skills

• Proficient in accounting software (MISA, Oracle or equivalent).

• Advanced Excel skills (Pivot Tables, VLOOKUP/XLOOKUP).

• Strong analytical and logical thinking skills.

• Detail-oriented, highly organized, and accountable.