ActionAid Vietnam

Directorate: External Finance Job Family: Programme
Reports to: Programme Director Grade: FIN-03
Location: Head office with regular travels to the field and internationally as required
Direct Reports: Finance Business Partner (External)

Role Overview
Being a member of relevant technical working group(s), the Manager, Finance Compliance (External) provides technical support to ensure the quality and compliance of financial management at assigned AAV’s Programme and Projects as well as all financial resources are being well managed and properly used in line with the policies and procedures of AAV.

He/she also provides technical advices/supports for other departments/staff and all activities of Programme/ Projects in charge to ensure all financial resources are being well managed and properly used in line with the policies and procedures of AAV.

He/she has right to reject payments/ expenditure that do not follow AAV’s financial policies and approved budget of project/programme


[1] Compliance
1. Utilize internal system and other tools to ensure all AAV’s Finance Management Policies and Procedures Manual and donor’s requirement is complied.
2. Support Head of Finance in reviewing, updating and developing policies relating to partners.
3. Manage finance and accounting-related system at Local Rights Programme (LRP) level and project.
4. Check and review and verify all Financial Advance Request (FAR)/ reports at LRP level to ensure well prepared and timely.
5. LRP and Project’s Budget are facilitated, reviewed and consolidated in compliance with AAV’s guidelines and templates.
6. Donor reports are prepared and submitted timely and accurately.
7. Positive support is provided to internal and external auditors.
8. Auditors’ recommendation is thoroughly and promptly followed up.
9. Partners’ financial data is quarterly reconciled.

[2] Analysis
10. Ensure all budget holders of LRP/projects are provided regular data update and proper analysis.
11. Provide monthly assessment of LRP/projects financial status.

[3] Development
12. Participates in Projects and LRPs Proposal, budget & Plan process.
13. Checks and trains/guides LRP’s accountants in finance management.
14. Regular field visit to in charged LRPs are conducted as required.

[4] Corporate
15. The Safety and Security Plan, Procedures and guideline by AAI and AAV are followed.