ActionAid Vietnam

Role Overview
Being a member of Programme Priorities - Programme Department, the Programme Development Support handles tasks of assigned projects/Programe Priority (PP). Besides, he/she will assist tasks related coordination and implementation of AAV’s projects and campaigns.

Key Accountabilities/ Responsibilities:
(I) Development, coordination and implementation of PP projects/programme
1. Connecting stakeholders in development, coordination and implementation of AAV’s Programme Priority projects in accordance with AAV’s strategy.
2. Ensuring that all research and advocacy projects in charge are implemented timely and with quality, within the budget available
3. Monitoring project activities in progress, quality and compliance of stakeholders throughout the project implementation process.

(II) Supervision and implementation of AAV’s Country Strategy Paper Programme Priority in charge
1. Identifying and proposing to AAV on solutions to implement PP in charge as committed in the AAV’s Country Strategy Paper, including (but not limited to) selecting the appropriate consultants/partners/subcontractors for activities, designing the programmes and network for full delivery of PP in charge.
2. Supporting the partners’ and (sub)contractors’ to fully comply with AAV regulations.
3. Conduct field visits to programme areas to provide support, learn more on partner’s requirement to ensure PP activity are implemented effectively.

(III) Support administration for PP/ Programme Department
7. Set up, maintain and update a good (soft and hard) filing system of programme/project reports/documents and official letters
8. Set up, maintain and update LRPs’ contact database.
9. Prepare and translate (if needed) requested programme/project documents and communications are well in high quality and in a timely manner.
10. Efficiently plan and execute meetings, travels, and other administrative tasks.

(IV) Involves in fundraising activities and donor services
11. Consolidate data and information for PP team to prepare concept notes, proposals for fundraising and donor reports.
12. Handling donor visits and enquires as requires

(V) Participate in programme/project’s campaigning, networking, advocacy activities
13. Consolidate data and information for PP team to organize policy research, advocacy events and campaigns
14. Well scope local and international working groups, networks and campaigns.
15. Prepare requested materials for networking.

(VI) Assists in capacity building for staff/partners and research activities
16. Provide supports in organizing trainings, workshops and other capacity building activities.
17. Provide supports in research activities including contribute to desk study, toolkits building, data collection, data analysis, report drafting and revision.

[VII]Conduct partnerships management
18. Participate in identifying and initiating strategic networks, alliances, and partnership with government agencies, local right programs, and academic and research institutions, etc.

[VIII] Supports partners in planning, budgeting, and implementing the project
19. Provide annual planning and budgeting guidance to partners in accordance with the guidelines from the annual planning team as well as the related functions.
20. Review and approve partners’ project’s TORs, work plans and budget, fund requests.
21. Regular field level visits are conducted to project areas to provide support and supervision, and guide project implementation.
22. Well prepare MOUs and other legal documents of related partners on time.

[IX] Conduct project reviews, monitoring, evaluation, program learning and reporting
23. Establish and operate the project monitoring framework, metrics, and reporting systems for the projects; adequate monitoring and evaluation is conducted for all projects.
24. Conduct project’s reviews and evaluation in line with the ALPS and donor’s requirements.
25. Prepare project’s reports within and outside the organization for shared learning

(X) Support the affiliation process of AAV in AAI federation
26. Participation in relevant tasks assigned is ensured to support the operation of the Aid for Social Protection Program Foundation Vietnam (AFV), the strategic partner of AAV
27. Assistance is provided for the smooth transition of ActionAid Vietnam in the nationalization process

(XI) Safety & Security
28. The Safety and Security Plan, Procedures, and guideline by AAI and AAV are followed.
29. The safety and security procedures for staff are implemented.
30. Risks for staff safety and security are timely reported to Security Focal Person or Head of Department.

(XII) Others
31. Other tasks as assigned by line manager are well performed