ActionAid Vietnam

Being a member of relevant technical working group(s), the Finance Business Partner (External) provides technical support to ensure the quality and compliance of financial management at assigned AAV’s Program and Projects in charge as well as all financial resources are being well managed and properly used in line with the policies and procedures of AAV.

He/she also provides technical advice/supports for other departments/staff and all activities of Programme/ Projects in charge by him/her to ensure all financial resources are being well managed and properly used in line with the policies and procedures of AAV.

He/she has right to reject payments/ expenditure that do not follow AAV’s financial policies and approved budget of project/programme.

[1] Compliance
1. Manage finance and accounting-related system at Local Rights Programme (LRP) level and project.
2. Check and review and verify Financial Advance Request (FAR)/ reports at LRP level in charge to ensure well prepared and timely
3. LRP and Project’s Budget in charge are facilitated, reviewed, and consolidated in compliance with AAV’s guidelines and templates
4. Positive support is provided to internal and external auditors
5. Partners’ financial data in charge is quarterly reconciled
6. Ensure budget holders of LRP/projects in charge are provided regular data update and proper analysis.
7. Provide monthly assessment of LRP/projects financial status.
8. Checks and trains/guides LRP’s accountants in finance management.
9. Participates in Projects and LRPs Proposal, budget & Plan process.
10. Utilize internal system and other tools to ensure all AAV’s Finance
Management Policies and Procedures Manual (FMPPM) and donor’s requirement is complied.

[2] Analysis
11. Ensure budget holders of LRP/projects are provided regular data update and proper analysis
12. Provide monthly assessment of LRP/projects in charge financial status

[3] Development
13. Participates in Projects in charge and LRPs Proposal, budget & Plan process.
14. Support Manager, Finance Compliance in checking and training/guiding LRP’s accountants in charge in finance management.

[4] Corporate Responsibilities
15. Financial support to AFV is ensured for the implementation of joint works between AAV and AFV.
16. Other tasks as assigned by line manager are well performed.

Key Relationships to reach solutions
Internal (to ActionAid or team)
• AAV Staff
External
• AAV’s assigned partners, Auditors

Reports to: Manager, Finance Compliance (External)